Get seamless, cloud-native print management that supports a hybrid work environment with powerful insights
Organizations are looking to modernize their print infrastructure without compromising security or convenience. This solution brief outlines how HP, America's most trusted printer brand, delivers seamless print management that eliminates the need for print servers while supporting hybrid work environments. Read this brief to see how HP's cloud-native print platform delivers flexibility, visibility, and control.
What is HP Secure Print and how does it support hybrid work?
HP Secure Print is a cloud-native pull-printing solution designed to simplify print management and improve security across both office and remote work environments.
Instead of relying on traditional, server-based print infrastructure, HP Secure Print lets you:
- Use one pull-printing solution across HP and non-HP printers and MFPs in a multivendor fleet.
- Support hybrid workers printing from desktops (Windows, Mac, Linux) and mobile devices (iOS, Android).
- Avoid installing and managing multiple print drivers with driverless printing.
- Store print jobs securely on the desktop, in the cloud, or both, depending on your policy.
Because it’s cloud-native, there are no onsite print servers or print management software to deploy and maintain. The solution automatically scales as your organization grows and is available globally in 11 languages. It also supports GDPR requirements for organizations operating in or serving the EU.
HP Secure Print is part of HP Wolf Enterprise Security Solutions and is built on Zero Trust principles, helping you reimagine print as a managed, secure cloud service rather than a collection of local print servers and drivers.
How does HP Secure Print improve security and reduce waste?
HP Secure Print is designed to release documents only to authorized users, which helps address common security and waste issues in shared print environments.
Key security and control features include:
- **Pull-printing with authentication:** Users send jobs to a secure queue and must authenticate at the device using a card reader, user credentials, or a mobile QR code before documents are printed.
- **Encrypted data:**
- Data at rest is encrypted using AES-256.
- Data in transit uses TLS 1.2 with SHA-256.
- Printer network traffic is encrypted via IPPS.
- **Protected identity data:** User identity information (such as card numbers and PINs) is stored as a one-way, non-reversible hash.
- **Flexible job storage:** Print jobs can stay inside your network with on-premises job storage, or be stored in the cloud, depending on your security posture.
- **Automatic job deletion:** Unprinted jobs are automatically deleted based on your company’s expiration policy, which helps reduce paper, toner, and energy waste.
- **Network flexibility:** Works in traditional corporate networks behind a firewall and in zero trust, Internet-only environments, with or without a corporate network.
By ensuring that documents only print when the right person is at the device, HP Secure Print helps reduce the risk of sensitive documents being left in output trays and lowers the volume of abandoned or misplaced prints that drive up costs.
What is HP Insights and how can it optimize our print environment?
HP Insights is a cloud-based print analytics application that is bundled with HP Secure Print (and can also be purchased separately). It is designed to help you understand how printing happens across your organization so you can optimize cost, usage, and sustainability.
With HP Insights, you can:
- Monitor your entire multivendor fleet, including personal and networked printers.
- Use a web-based dashboard to access detailed print analytics on demand—no servers or software versions to manage.
- Track key metrics through the **Fleet Dashboard**, such as:
- Total operating cost
- Device utilization
- Sustainability information
- Page volume
- Use the **Print Dashboard** to see:
- Who is printing and to which devices
- What is being printed and from which applications
- How actual printing behavior compares to your internal targets
These insights help you:
- Reduce waste by identifying behaviors like excessive single-sided printing, unnecessary color usage, or low device utilization.
- Rethink device placement and the ratio of employees per device.
- Make data-driven decisions about fleet size, configuration, and policies.
Because HP Insights is delivered as a cloud service, it benefits from Infrastructure-as-a-Service characteristics: automatic scaling, simple deployment, and no on-premises analytics infrastructure to maintain. You can explore both HP Secure Print and HP Insights with a 30-day trial at no additional cost by working with your HP representative or authorized HP reseller.
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